ESHAC Meeting 7

Oct 9, 2017, 8:30 AM → Oct 10, 2017, 3:05 PM Europe/Stockholm

BrightnESS (Lund)

Paul Berkvens (ESHAC committee)

ESHAC # 7 meeting at ESS Site 9-10 October 2017.

ESHAC #7 Agenda 9-10 October 2017 ESHAH_7_Final_Agenda_October_2017.docx

ESHAC #7 Charge to Committee Oct 2017 ESHAC_#7_Charge_to_Committee_9-10_Oct_2017.docx

Monday, October 9

8:30 AM → 9:00 AM Closed session, ESHAC committee only

Closed session, ESHAC committee only

9:00 AM → 9:10 AM Welcome: Ralf Trant

Welcome Ralf Trant

1. ESHAC Welcome Ralf Trant 1._ESHAC_Welcome_Ralf_Trant.pptx

9:10 AM → 9:25 AM Project Update: John Womersley

Project Update

2. ESHAC ESS Status 2._ESHAC_2017_ESS_Status_Womersley.pptx

9:25 AM → 9:50 AM Recommendations - status: Peter Jacobsson

Recommendations - status (15’ +10’)

9:50 AM → 10:20 AM Reports from ESS reviews, - Initial Operations review (10’ + 5’) - Annual review (10’ + 5’): Doris Forkel-Wirth/ Enrico Cennini/ Ralf Trant

Reports from ESS reviews:
- Initial Operations review (10’ + 5’)
- Annual review (10’ + 5’)

4. Annual review information 4._Annual_review_information.pptx

10:20 AM → 10:35 AM Committee discussion

Committee discussion (15’)

10:35 AM → 10:45 AM Coffee break

10:35 – 10:45 Coffee in conference area outside BrightnESS room, ESS Site

10:45 AM → 11:40 AM Session 1 - Licensing, - Installation permit – overview (15’ + 10’) - Licensing program – outlook (10’ + 5’) - Test stands (10’ + 5’): Johan Waldeck / Lena Johansson

• Installation permit – overview (15’ + 10’)
• Licensing program – outlook (10’ + 5’)
• Test stands (10’ + 5’)

6a. Licensing 6a._ESHAC_Licensing.pptx

6b. Test stands 6b._ESHAC_Test_stands.pptx

11:40 AM → 12:20 PM Session 1 - Licensing, - Safety Readiness review (15’ + 10’) - Operation Handbook (15’ + 10’) Thomas Hansson / Lali Tchelidze: Thomas Hansson / Lali Tchelideze

• Safety Readiness review (15’ + 10’)
• Operation Handbook (15’ + 10’)

7a. Safety Readiness Review 7._ESHAC_Safety_Readiness_Review.pdf

7b. Operations Handbook 7b._ESHAC_Operations_Handbook.pptx

12:20 PM → 12:30 PM Session 1 - Licensing, Committee discussion (10’)

Committee discussion (10’)

12:30 PM → 1:15 PM Lunch

Lunch

1:15 PM → 2:10 PM Sessions 2 – Radiation Protection & Radwaste, - Radiation Protection –status & way forward (20’ + 10’) - Radiation Monitoring System – status & way forward (15’+10’): Lena Johansson / Alasdair Day

• Radiation Protection –status & way forward (20’ + 10’)
• Radiation Monitoring System – status & way forward (15’+10’)

9a. Radiation protection 9a._ESHAC_Radiation_Protection.pptx

9b. Radiation monitoring 9b._ESHAC_Radiation_Monitoring.pptx

2:10 PM → 2:35 PM Sessions 2 – Radiation Protection & Radwaste, Radwaste: status & way forward (15' + 10') Per Persson

Radwaste: status & way forward (15' + 10')

10. Radwaste 10._ESHAC_Radwaste-_status_&_way_forward_.pptx

2:35 PM → 2:55 PM Sessions 2 – Radiation Protection & Radwaste, Committee discussion (20’)

Committee discussion (20’)

2:55 PM → 3:10 PM Coffee break

14:55 – 15:10 Coffee in conference area outside BrightnESS room, ESS Site

3:10 PM → 3:45 PM Session 3 - OHS, Safety framework: status way forward (25’ +10’): Peter Jacobsson

Safety framework: status way forward (25’ +10’)

12. Safety Framework 12._Safety_Framework.pptx

3:45 PM → 4:15 PM Session 3 - OHS First lessons learned from installation (20’ + 10’) Marcus Green

First lessons learned from installation (20’ + 10’)

13. Lessons learned 13._Lessons_learnt_after_9_months_of_installation.pptx

4:15 PM → 4:40 PM Session 3 - OHS: Safety Training – status way forward (15’ + 10’), Lars Aprin

Safety Training – status way forward (15’ + 10’) Lars Aprin

14. Safety Training 14._ESHAC_Safety_Training.pptx

4:40 PM → 5:00 PM Session 3 -OHS: Committee discussion (15’)

Committee discussion (15’)

5:00 PM → 6:30 PM Site Visit: Site visit (incl. safety briefing): G04, G02, G01

Site visit (incl. safety briefing): G04, G02, G01

6:30 PM → 8:30 PM Dinner

Tuesday, October 10

8:30 AM → 9:00 AM Session 4 – Quality and Security: Physical Protection/Security (20’ +10’), Ulrika Agnvik

Physical Protection/Security (20’ +10’)

9:00 AM → 9:20 AM Session 4 – Quality and Security: Information Security (10’ + 10’), Remy Mudingay

Information Security (10’ + 10’)

9:20 AM → 9:50 AM Session 4 – Quality and Security: Quality – General Progress (20’ + 10’); Mattias Skafar

Quality – General Progress (20’ + 10’)

20. General Q Process - CE Marking 20._ESHAC_Quality_General_-_CE.pptx

9:50 AM → 10:15 AM Session 4 – Quality and Security: CE marking (15’ + 10’), Mattias Skafar

CE marking (15’ + 10’)

10:15 AM → 10:30 AM Coffee break

10:15 – 10:30 Coffee in conference area outside BrightnESS room, ESS Site

10:30 AM → 11:30 AM Committee discussion (60’) Reserve for other presentations: TBD

Committee discussion (60’)
Reserve for other presentations

11:30 AM → 12:15 PM Lunch, - ESHAC members only

11:30 – 12:15 Lunch outside the conference room BrightnESS, ESHAC only

12:15 PM → 1:45 PM Committee closed session: Committee closed session, ESHAC

Committee closed session

1:45 PM → 2:45 PM Close out: Close out, All

Close out, All

3:00 PM → 3:05 PM Taxi to Copenhagen Airport